Vehicle Manager

Job Objectives

To lead and optimize the company's fleet operations by managing all vehicles and equipment, ensuring their availability, roadworthiness, and cost-effective utilization to support timely delivery of materials and seamless execution of construction and infrastructure projects.

Responsibilities and Duties

• Manage and oversee the entire fleet of company vehicles including trucks, equipment, and light vehicles.
• Plan and schedule vehicle deployment to meet project and material delivery requirements.
• Ensure all vehicles are properly maintained, serviced, and roadworthy at all times.
• Monitor and track vehicle movements, fuel consumption, and utilization through logbooks and GPS systems.
• Coordinate with drivers, operators, and site teams for efficient vehicle allocation.
• Manage vehicle documentation including RC, insurance, fitness certificates, permits, and PUC.
• Ensure compliance with Motor Vehicle Act, road transport regulations, and company policies.
• Oversee vehicle breakdowns, repairs, and coordination with workshops and service centers.
• Manage and control fleet operating costs including fuel, maintenance, repairs, and tyres.
• Supervise and manage drivers and vehicle operators including attendance, conduct, and performance.
• Prepare and submit vehicle utilization, fuel consumption, and maintenance cost reports.
• Coordinate with procurement for spare parts, tyres, and consumables.
• Assist in procurement of new vehicles and disposal of old/condemned fleet assets

Essential Work Activities

• Manage and optimize fleet deployment and vehicle scheduling
• Ensure vehicle maintenance, servicing, and roadworthiness
• Monitor fuel consumption, vehicle movement, and utilization
• Manage vehicle documentation and regulatory compliance
• Supervise drivers, operators, and vehicle-related staff
• Prepare fleet performance, cost, and utilization reports

Qualifications:

• Diploma / B.E. / B.Tech in Automobile / Mechanical Engineering or any relevant qualification.
• Valid Heavy Motor Vehicle (HMV) driving licence is an added advantage.
• Certificate in fleet management or transport operations preferred.

Years of Experience

5 to 10 Years of experience in fleet management, vehicle operations, or transport management, preferably in construction or infrastructure sector

Person Requirements

• Strong knowledge of vehicle maintenance, fleet management, and transport operations.
• Familiarity with Motor Vehicle Act, road transport regulations, and permit requirements.
• Experience in managing GPS tracking systems and fleet management software.
• Good understanding of fuel management and cost control in fleet operations.
• Strong leadership and team management skills for supervising drivers and operators.
• Good organizational, planning, and coordination abilities.
• Proficiency in MS Office for reporting and documentation.
• Good communication skills in Hindi and English; Malayalam preferred.

Communication and Interaction

• General Manager / Operations Manager
• Project Manager
• Site Engineers
• Store Keeper
• Finance and Accounts Team
• Drivers and Vehicle Operators
• Vendors and Service Centers
• Government / RTO Authorities