Data Entry Operator

Job Objectives

• To accurately enter, update, and maintain data across systems and databases, ensuring data integrity, confidentiality, and timely availability of information to support organizational operations.

Responsibilities and Duties

• Enter and update data accurately into ERP systems, spreadsheets, and company databases.
• Verify and cross-check data for completeness, accuracy, and consistency before entry.
• Scan, digitize, and index physical documents and records into the document management system.
• Retrieve, compile, and prepare data reports and summaries as requested by management.
• Maintain organized filing systems for both digital and physical records.
• Assist in data migration, data cleaning, and audit of existing records.
• Process invoices, purchase orders, delivery challans, and other transactional documents.
• Coordinate with relevant departments to collect source data and resolve discrepancies.
• Maintain confidentiality of sensitive information and company data at all times.
• Generate daily, weekly, and monthly MIS reports as assigned.
• Ensure timely completion of data entry tasks as per given deadlines.

Essential Work Activities

• Accurately enter and update data into systems and databases
• Verify and validate data for accuracy and completeness
• Scan and digitize physical records and documents
• Prepare MIS reports and data summaries for management
• Maintain organized digital and physical filing systems
• Coordinate with departments to collect and reconcile data

Qualifications

• B.Com / BCA / Any degree

Years of Experience

• 1 to 3 Years of experience in data entry

Person Requirements

• High typing speed and accuracy (minimum 30-40 WPM).
• Proficiency in MS Office (Excel, Word) and data entry software.
• Familiarity with ERP systems (Tally, SAP, or equivalent) is an advantage.
• Strong attention to detail and commitment to data accuracy.
• Good organizational and time-management skills.
• Ability to handle repetitive tasks with consistency and diligence.
• Basic communication skills in Hindi and English; Malayalam preferred.
• Honest, reliable, and able to maintain confidentiality of company data.

Communication and Interaction

• Admin Manager / Department Head
• Finance and Accounts Team
• Storekeeper
• HR Team
• Audit Officer
• All Departments (for data collection)